ROCKY MOUNTAIN DART ASSOCIATION
ARTICLE I- NAME
The name of the organization shall be: Rocky Mountain Dart Association, Inc.
ARTICLE II- DEFINITIONS
Section 1- Whenever the initials RMDA are used in these By-Laws, they shall mean Rocky Mountain Dart Association, Inc.
Section 2- Whenever the word Board is used, it shall mean the offices described in Article IV, Section 1.
Section 3- Whenever the term Chain of Command is used, it shall mean the order in which the Board shall assume responsibility. The order shall be President, Vice President, Secretary, Treasurer, Board Advisor, and Commissioners.
Section 4- Whenever the term Senior Board Member is used, it shall mean the most senior Board Member according to the Chain of Command.
Section 5- Whenever the word Neutral is used, it shall mean a person not involved in the team, location, division, or prejudiced to the player(s)/ team(s) under discussion.
Section 6- Whenever the term Dart(s) is used, it shall mean steel-tip or soft-tip darts.
Section 7- Whenever the word Chair is used, it shall mean the member who is designated to preside over a meeting or committee.
Section 8- Whenever the word Quorum is used, it shall mean 2/3 of the current Board in office. The presence or absence of a Sponsoring Establishment Representative shall not affect the constitution of a quorum.
ARTICLE III- OBJECTIVES
Section 1- The RMDA shall be a non-profit, non-political, non-sectarian organization, which shall promote and coordinate the functions and activities of darts.
ARTICLE IV- THE BOARD
Section 1- The Board shall be comprised of a President, Vice President, Secretary, Treasurer, Board advisor, league commissioners, and sponsoring establishment representatives.
Section 2- The President, Vice President, Secretary and Treasurer shall be designated as the officers of the Board.
Section 3- The officers shall be elected to serve a term of two (2) years. The two-year term of the President and Treasurer shall be staggered with the two-year term of the Vice President and Secretary. All other Board members shall serve a term of one (1) year.
Section 4- No joint Board positions shall be held.
Section 5- The President may appoint a member to fill a vacant Board position; subject to a simple majority approval of the Board. The appointed Board member will fill the vacant position for the remainder of that position’s term.
Section 6- Each position defined in Section 1 of this Article shall have one vote on matters presented before the Board.
ARTICLE V- DUTIES OF THE BOARD OF DIRECTORS
Section 1- PRESIDENT: The President shall preside at all meetings. The President shall appoint all committee chairs. His/her signature will be one of the three valid signatures on the checking account.
Section 2- VICE PRESIDENT: Should the President become unable to fulfill the duties of the office, the Vice President shall assume the position of President. His/her signature will be one of the three valid signatures on the checking account.
Section 3- SECRETARY: The Secretary will record the minutes of all meetings, handle correspondence, and distribute all meeting notices.
Section 4- TREASURER: The Treasurer will have custody of all RMDA funds and shall be responsible for the collection of all monies due to the RMDA. He/she will be required to submit a monthly summary of all financial activities concerning the RMDA. This summary shall include, but is not limited to a Balance Sheet, Income Statement, Cash Flow Statement, Budget Report and checking account register. The Treasurer shall be responsible for filing corporate reports with the Secretary of State as needed. His/her signature will be one of the three valid signatures on the checking account.
Section 5- LEAGUE COMMISSIONERS: Each of the elected commissioners shall be a field representative to administer RMDA rules and policies.
Section 6- BOARD ADVISOR: The Board advisor shall oversee the Commissioners and will have the authority to act if a Commissioner cannot be contacted.
Section 7- SPONSORING ESTABLISHMENT REPRESENTATIVES: The Sponsoring Establishment Representatives will be liaisons between sponsoring establishment’s owners or representatives and the RMDA Board of Directors.
Section 8- COMMITTEES: Committees, Committee structure and Committee duration shall be determined by the Board of Directors.
ARTICLE VI- ELECTIONS
Section 1- Elections shall take place within the two months immediately before the beginning of the fiscal year with the newly elected Board members taking office on the first day of the new fiscal year.
Section 2- All elections shall be by ballot.
Section 3- Separate ballots shall be held for and in the order of President, Vice President, Secretary, Treasurer, Board Advisor and Commissioners. Should more than two (2) candidates be nominated and run for the same Board position, the following shall prevail:
Any candidate receiving 50% or more of the votes cast shall be considered elected.
Should no candidate receive 50% or more of the votes cast, there will be a runoff between the two candidates receiving the highest number of votes on the first ballot.
ARTICLE VII- RECALL OF BOARD MEMBERS
Section 1- Any Board member may be recalled from office by a 2/3 majority of the total Board of Directors; excluding the sponsoring establishment representatives.
ARTICLE VIII- MEETINGS
Section 1- BOARD MEETINGS: Such meetings shall be comprised of Board members and interested parties. The Board shall meet a minimum of once a month.
Section 2- GENERAL MEETINGS: A minimum of two (2) general membership meetings shall be held annually. One such meeting shall be for the purpose of holding elections. Notice of these meetings shall be published for or mailed to the general membership.
Section 3- SPECIAL\ RECALL MEETINGS: Such a meeting may be called for by any member and only to address a specific issue. The request for review of a specific issue must be submitted to the Board, in writing, and witnessed by the signatures of at least fifty (50) members or 10% of the general membership, whichever is greater. Membership numbers must accompany each signature. No other business will be discussed at such a meeting. The Board must announce the time and place for such a meeting no later than twenty (20) days from the date of receipt of the written request.
ARTICLE IX- CONTRACTS AND AGREEMENTS
Section 1- The President, Vice President or any agent acting with written authority from the President of Vice President may enter into contracts and agreements in the name of the RMDA.
ARTICLE X- EXPENSES
Section 1- All expenses are subject to approval of a majority of the Board in attendance at a regular monthly Board meeting.
ARTICLE XI- MEMBERSHIP
Section 1- Membership is open to anyone.
Section 2- All memberships are subject to approval by the Board.
Section 3- Any membership may be restricted or terminated by the Board.
Section 4- Memberships are non-transferable.
ARTICLE XII- FEES
Section 1- All fees shall be established by the Board.
Section 2- All fees shall be applicable to the period established by the Board.
ARTICLE XIII- GENERAL
Section 1- These By-Laws may be amended provided written notice is given to the general membership. A 2/3 majority of the active paid members shall be required to amend the By-Laws. Changed August 2021.
EXPLANATION: This section requires notice to be given to the general membership in the same manner as is required for notice of a general meeting, but does not restrict the amendment of By-Laws to a general meeting. By-Laws may be amended at a special meeting.
Section 2- When calculating a quorum or majority for voting purposes, fractional amounts shall be rounded up to the nearest whole number.
EXAMPLE: If the Board consists of eight (8) members and the quorum is established at 2/3, then 5.33 members would be necessary for a quorum. A total of six members will be needed for the quorum because 5.33 will need to be rounded to 6.
Section 3- The corporate records of the RMDA shall be made available for inspection and copying to any member pursuant to the following criteria:
The request must be in writing, addressed to the RMDA Board of Directors, and including the specific purpose for the inspection as outlined in Colorado Revised Statutes 7-136-102 (3)(b).
The Board of Directors shall honor any reasonable request within 30 days of receipt of the written request.
All associated costs for researching and copying of the records shall be the responsibility of the requestor.