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ARTICLE I – NAME
| The name of the organization shall be: Rocky Mountain Dart Association,
Inc. |
ARTICLE II- DEFINITIONS
| Section 1 |
Whenever the initials RMDA are
used in these By-Laws, they shall mean Rocky Mountain Dart Association,
Inc. |
| Section 2 |
Whenever the word Board is used,
it shall mean the offices described in Article IV, Section 1. |
| Section 3 |
Whenever the term Chain of Command is
used, it shall mean the order in which the Board shall assume responsibility.
The order shall be President, Vice President, Secretary, Treasurer,
Board Advisor, and Commissioners. |
| Section 4 |
Whenever the term Senior Board Member is
used, it shall mean the most senior Board Member according to the
Chain of Command. |
| Section 5 |
Whenever the word Neutral is
used, it shall mean a person not involved in the team, location,
division, or prejudiced to the player(s)/ team(s) under discussion. |
| Section 6 |
Whenever the term Dart(s) is
used, it shall mean steel-tip or soft-tip darts. |
| Section 7 |
Whenever the word Chair is used,
it shall mean the member who is designated to preside over a meeting
or committee. |
| Section 8 |
Whenever the word Quorum is
used, it shall mean 2/3 of the current Board in office. The presence
or absence of a Sponsoring Establishment Representative shall not
affect the constitution of a quorum. |
ARTICLE III- OBJECTIVES
| Section 1 |
The RMDA shall be a non-profit, non-political,
non-sectarian organization, which shall promote and coordinate
the functions and activities of darts. |
ARTICLE IV – THE BOARD
| Section 1 |
The Board shall be comprised of a President,
Vice President, Secretary, Treasurer, Board advisor, league commissioners,
and sponsoring establishment representatives. |
| Section 2 |
The President, Vice President, Secretary and Treasurer shall
be designated as the officers of the Board.
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| Section 3 |
The officers shall be elected to serve
a term of two (2) years. The two-year term of the President and
Treasurer shall be staggered with the two-year term of the Vice
President and Secretary. All other Board members shall serve a
term of one (1) year. |
| Section 4 |
No joint Board positions shall be held. |
| Section 5 |
The President may appoint a member to
fill a vacant Board position; subject to a simple majority approval
of the Board. The appointed Board member will fill the vacant position
for the remainder of that position’s term. |
| Section 6 |
Each position defined in Section 1 of
this Article shall have one vote on matters presented before the
Board. |
ARTICLE V- DUTIES OF THE BOARD OF
DIRECTORS
| Section 1 |
PRESIDENT: The President shall preside
at all meetings. The President shall appoint all committee chairs.
His/her signature will be one of the three valid signatures on
the checking account. |
| Section 2 |
VICE PRESIDENT: Should the President
become unable to fulfill the duties of the office, the Vice President
shall assume the position of President. His/her signature will
be one of the three valid signatures on the checking account. |
| Section 3 |
SECRETARY: The Secretary
will record the minutes of all meetings, handle correspondence,
and distribute all meeting notices. |
| Section 4 |
TREASURER: The Treasurer will have custody
of all RMDA funds and shall be responsible for the collection of
all monies due to the RMDA. He/she will be required to submit a
monthly summary of all financial activities concerning the RMDA.
This summary shall include, but is not limited to a Balance Sheet,
Income Statement, Cash Flow Statement, Budget Report and checking
account register. The Treasurer shall be responsible for filing
corporate reports with the Secretary of State as needed. His/her
signature will be one of the three valid signatures on the checking
account. |
| Section 5 |
LEAGUE COMMISSIONERS: Each of the elected
commissioners shall be a field representative to administer RMDA
rules and policies. |
| Section 6 |
BOARD ADVISOR: The Board advisor shall
oversee the Commissioners and will have the authority to act if
a Commissioner cannot be contacted. |
| Section 7 |
SPONSORING ESTABLISHMENT REPRESENTATIVES:
The Sponsoring Establishment Representatives will be liaisons between
sponsoring establishment’s owners or representatives and the RMDA
Board of Directors. |
| Section 8 |
COMMITTEES: Committees, Committee structure
and Committee duration shall be determined by the Board of Directors. |
ARTICLE VI- ELECTIONS
| Section 1 |
Elections shall take place within the
two months immediately before the beginning of the fiscal year
with the newly elected Board members taking office on the first
day of the new fiscal year. |
| Section 2 |
All elections shall be by ballot. |
| Section 3 |
Separate ballots shall be
held for and in the order of President, Vice President, Secretary,
Treasurer, Board Advisor and Commissioners. Should more than two
(2) candidates be nominated and run for the same Board position,
the following shall prevail:
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a.
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Any candidate receiving 50% or more of the
votes cast shall be considered elected. |
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b.
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Should no candidate receive
50% or more of the votes cast, there will be a runoff between
the two candidates receiving the highest number of votes
on the first ballot. |
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ARTICLE VII- RECALL OF BOARD MEMBERS
| Section 1 |
Any Board member may be recalled from
office by a 2/3 majority of the total Board of Directors; excluding
the sponsoring establishment representatives. |
ARTICLE VIII- MEETINGS
| Section 1 |
BOARD MEETINGS: Such meetings shall
be comprised of Board members and interested parties. The Board
shall meet a minimum of once a month. |
| Section 2 |
GENERAL MEETINGS: A minimum of two (2)
general membership meetings shall be held annually. One such meeting
shall be for the purpose of holding elections. Notice of these
meetings shall be published for or mailed to the general membership. |
| Section 3 |
SPECIAL\ RECALL MEETINGS: Such a meeting
may be called for by any member and only to address a specific
issue. The request for review of a specific issue must be submitted
to the Board, in writing, and witnessed by the signatures of at
least fifty (50) members or 10% of the general membership, whichever
is greater. Membership numbers must accompany each signature. No
other business will be discussed at such a meeting. The Board must
announce the time and place for such a meeting no later than twenty
(20) days from the date of receipt of the written request. |
ARTICLE IX- CONTRACTS AND AGREEMENTS
| Section 1 |
The President, Vice President or any
agent acting with written authority from the President of Vice
President may enter into contracts and agreements in the name of
the RMDA. |
ARTICLE X- EXPENSES
| Section 1 |
All expenses are subject
to approval of a majority of the Board in attendance at a regular
monthly Board meeting. |
ARTICLE XI- MEMBERSHIP
| Section 1 |
Membership is open to anyone. |
| Section 2 |
All memberships are subject
to approval by the Board. |
| Section 3 |
Any membership may be restricted
or terminated by the Board. |
| Section 4 |
Memberships are non-transferable. |
ARTICLE XII- FEES
| Section 1 |
All fees shall be established
by the Board. |
| Section 2 |
All fees shall be applicable
to the period established by the Board. |
ARTICLE XIII- GENERAL
| Section 1 |
These By-Laws may be amended
provided written notice is given to the general membership. A 2/3
majority of the general membership shall be required to amend the
By-Laws.
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Explanation:
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This section requires notice
to be given to the general membership in the same manner
as is required for notice of a general meeting, but does
not restrict the amendment of By-Laws to a general meeting.
By-Laws may be amended at a special meeting. |
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| Section 2 |
When calculating a quorum
or majority for voting purposes, fractional amounts shall be rounded
up to the nearest whole number.
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Explanation:
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If the Board consists
of eight (8) members and the quorum is established at 2/3,
then 5.33 members would be necessary for a quorum. A total
of six members will be needed for the quorum because 5.33
will need to be rounded to 6. |
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| Section 3 |
The corporate records of
the RMDA shall be made available for inspection and copying to
any member pursuant to the following criteria:
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a.
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The request must be in writing,
addressed to the RMDA Board of Directors, and including
the specific purpose for the inspection as outlined in
Colorado Revised Statutes 7-136-102 (3)(b). |
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b.
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The Board of Directors shall
honor any reasonable request within 30 days of receipt
of the written request. |
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c.
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All associated costs for researching
and copying of the records shall be the responsibility
of the requestor. |
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